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Executive Assistant

등록일 2019-11-28 진행중

Job Title: Executive Assistant

 

Reports to: O perations & Management Administration Manager

 

Overview:

Manage the office of CEO & Head of Korea and provide confidential and

 comprehensive secretarial support.

 

As a member of Operations and Management Administration team, support the management of office process and be responsible for the coordination of Office Management and Events coordination.

 

Key Relationships (Internal & External):

RGA Korea & RGA Regional Office (Hong Kong) & RGA Regional Support Team

RGA Directors, Secretaries & Colleagues (International)

External Appropriate contacts at client companies

 

 

Duties and Responsibilities:

SECRETARIAL WORK

Support the CEO & Head of Korea

Acting as administrative point of contact between the executives and nternal/external

 clients

Monitor incoming calls / mails, responding as appropriate or passing to the

 Executives

Sources internal and external documents for research purposes and ascertain the methods

 and techniques required to undertake related projects.

Maintain confidential records and filing of reports, correspondence and related material for

 ease or retrieval.

General administrative works (coordinate business trips for the executive, Draw up

 itineraries), Support business meeting arrangements for the executive visitors, prepare or

 review the briefs)

Diary Management

Contact Manager Database (CRM) Input/update, maintain marketing database and

 streamline accordingly

Support various projects/duties requested by the executive

 

OFFICE MANAGEMENT

As a member of Operations and Managemnet Administration team, responsible for the

 smooth running of the operation by ensuring that the office maintains office efficiency.

Plan and implement office systems, layout and equipement procurement.

Problem solving as required.

Contributes to overall team effort.

Keep management informed by summarizing information.

Other duties as assigned.

 

EVENT MANAGEMENT

Plan and coordinate office events.

Keep abreast of new hotels; function venues and prices.

Contributes to overall team effort.

Ad-hoc projects upon request.

 

OTHER

Backup work for receptionist

Resolve operational issues by analysing and identifying solutions

Contribute positively to the overall team effort

Undertake all work duties in a manner consistent with RGA’s Mission, Vision, Values and

 Beliefs

Other ad-hoc projects upon request.

 

REQUIREMENTS:

+ 2 years Secretarial experience in a corporate environment

Advanced Word, PowerPoint, Excel and Outlook experience

 

PERSONAL QUALITIES:
Ability to work as a member of a team;

Corporately presented (attire);

Organisational skills;

Proven track record of successfully achieving outcomes;

Experience of working under pressure;

Experience in articulating your case/view to clients; management and staff;

Highly motivated and able to be an effective member of a team;

Strong customer service focus;

Ability to adopt a flexible approach in the workplace;

Strongly performance oriented with a proactive orientation;

An effective communicator, including the oral and written perspective;

Willingness to act as a professional ambassador for RGA;

Proven ability to build relationships and relate to people at all levels;

Technically competent;

Ability to attend work regularly and punctually.


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