LEE&PARTNER

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[수입화장품브랜드] Executive Assistant

	2023-11-01

MAIN PURPOSE

Responsible for assisting in scheduling meetings, preparing reports, answering phone, filing, and providing general support

KEY RESPONSIBILITIES

Coordinate scheduling and calendar management efficiently.

Keep monitoring CEO and corporate's schedule on daily basis and minimize conflicts in the schedule without a missed.

Complete administrative tasks in a professional and timely manner by well prioritizing tasks. (SAP, Concur)

Gather internal and external plans or events in advance and place them in the corporate calendar to inform executives. (Excel, Powerpoint)

Coordinate travel and accommodation arrangements for executives in advance on upcoming plans.

Manage Executives committee members' schedule to meet corporate and CEO's schedule.

Organizational Skills: Manage time effectively by prioritizing tasks to meet deadlines like identifying agenda and discussing with CEO to consolidate information prior to Executives’ meetings if needed.

Confidentiality: This role has a responsibility to maintain confidentiality as all the emails covering privacy policies and the overall level of compliance with confidentiality regulations.

Interpersonal skills: Build and maintain relationships with colleagues (Shiseido Korea & SAPAC) to increase positive interactions and boost morale at work.

Computer skills and device: Increase proficiency in using various software and devices to boost efficiency when supporting Executives meetings and completing my tasks.

REQUIREMENTS

Bachelor’s degree

6+ years in a corporate environment, with a focus on supporting senior executives.

Good communication skill in both Korean and English

Excellent time management skills and interpersonal skills

Proficient in MS Office and Outlook

Experience in SAP and Concur preferred

Experience in beauty and fashion industry preferred